Ancillary Meetings

Ancillary Meetings at IBIA

If you are interested in having an Ancillary Meeting at the 2017 World Congress, please compete the PDF form found below and return to

Download Ancillary Request Form here


Regulations and Guidelines

Deadline for Ancillary Meeting requests is February 15, 2017

  • IBIA prohibits competing functions with IBIA educational sessions. Functions (or transportation to and from functions) MAY NOT be held during IBIA educational session times.
  • Each organization is responsible for any hotel charges for meeting space, including catering, audio visual, etc.
  • You will be informed if audio visual equipment is in your assigned room. For removal, an additional fee will be incurred.
  • Any promotional materials associated with your function must be submitted for IBIA review. The name “International Brain Injury Association”, the acronym “IBIA” and the IBIA logo are registered trademarks of the International Brain Injury Association and may not be used without the expressed written consent of IBIA.
  • Events that are sponsored may be considered to be an Industry Satellite Symposia (ISS) which requires submission of the application found in Appendix D.
  • Groups will not be allowed more than three (3) ancillary meetings to allow others the use of the meeting space.
  • You will only have access to the meeting room during the time assigned to you by IBIA (this includes set up and breakdown time).
  • Please allow 5-7 business days for function space approval.
  • Meeting space and time slots are limited. Requests for function space will be processed in the order received. Incomplete request forms will not be considered.
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